Mybys is a collaboration service that allows you to spontaneously collaborate remotely with anyone, whether they work in the same organization as you or not.
The newest version of mybys is a software application whose core is a Corporate Social Network (CSN) with new features that acts as a collaboration bridge, intra and inter-organizational.
In one click, Wootline users can
When Signing in, before entering the account information, make sure that your connection settings are correctly entered if it is necessary in your environment. Click on the “Option icon” in the right corner
Once the mybys application is installed on your computer, a ribbon composed of action buttons appears at the top of your screen. Each button enables specific features.
Please note that by clicking on the small pin on the right side of the ribbon, you can minimize the ribbon, which will take the form of a simple red line and reappear when you place your cursor at the top of the screen.
The "Start Session" button helps you webcasts your screen so that your subscribers and all your other collaborators can view it remotely.
You can click on "Start Session" spontaneously, at any time, to take advantage of this feature. You can also schedule a session that will take place later by clicking "Schedule Session" on the icon located on your toolbar. This option sends an email invitation to your participants for an upcoming session.
When you click the "Start Session" button, a webcasting session begins. All participants with your session number will be able to instantly view the screen of your computer. The interactive ribbon at the top of your screen will include the following features:
A list of participants will appear. Each participant has a colored pointer and can point to items appearing on your screen.
A session details window pops up at the start of the session.
If there are more than one participant, it is possible to invite them on an audio conference bridge. Instructions for doing this are in the "Session Details" window. It is possible to invite your participants by email. To do this, check the "Web" option. Then click on "send" and your email will be written for you.
You can annotate your presentation with a few virtual tools
You can record a session by clicking on "RECORDING". You will be asked if you want to record audio as well. When the presentation is complete, your recording will be available on the Client Access in the "My Recordings" section. There is a maximum delay of 24h for the recordings to appear on the Client Access
Select the initial direction of the connction with three available configurations :
Depending on available bandwidth, the data transfer rate and video image can be adjusted.
Facilis has developped a unique image compression technology to optimize quality for bandwidth. It is possible to make a presentation or join a session even at slower internet speeds.
By defaut, all of your open applications will be visible, including the entire contents of your screen, taskbar and wallpaper. This feature allows you to disable the applications you do not want to be shown to participants.
Activate any desired extensions.
While in session, when you click on the mybys icon located in your toolbar, at the bottom of your screen, the following menu appears.
Select "presenter" to switch presenter during a session. Select "Share keyboard" to give control of your computer during a session.
Participants have two options to view your screen
The participants list allows you to:
The social network is a new feature developped for mybys version 7.0.
In order to access the social network, just click on the "Wootline" button.
The social network allows you to communicate with your groups of subscribers (see section 2.1) by sending them messages (newsfeed), posting content on a virtual bulletin board or sending them SMS-alerts.
Before you can use the Wootline Social Network to its full potential, you need to create groups of subscribers. Click on the "My Groups" tab below your user profile, in the right corner of your window
Click on the "+" icon to create a new group. Then name your group and add a description. Check the "Publish group" box to have a notification appear on your newsfeed
To invite collaborators to your new group, enter their name, email and cell in the appropriate fields. You can customize your invitation message. Then click on "send" to send your invitation. You have created a new group!
Your employees will receive an invitation to subscribe to each group - by email and/or SMS.
To create a message, simply click on "new message" at the top of your page.
Message creation is done in four steps
Step One: Give a title to your message and write the content. Click on "Next".
Step Two: Select the documents to include in your message. You can choose images, videos, and Word, PDF, and Excel documents. The limit size per file is 1,80Go. Click on "Next".
Step Three: Choose the groups that will have access to this message. Click on "Next".
Step Four: Choose groups that can comment on your publication. Check "allow comments" to make them accessible to the entire group. Check "private comments" so that only the leader can read them.
Then choose if you want to receive notifications, by email or phone, for each comment. Finally, click on "Publish"
The newsfeed, on your homepage, allows you to see the messages of each subscriber. You can post comments. The "group (s)" icon identifies the recipient groups for each message.
You can display documents, pictures and videos on the bulletin board, destined to one group or more.
N.B. PDF documents, images and videos can be viewed AND downloaded. Word documents can be downloaded only.
You can agree to subscribe to a group yourself. You will then have access to the thread and bulletin board of the leader of this group. To see a list of your subscriptions, click on "My subscriptions" below your user profile in the right corner of your window.
You have access to all groups you subscribe to. By clicking on one of the groups, you can consult the messages exchanged in this group.
To consult the bulletin board of a leader, just click on his name in the newsfeed.
Alerts are messages sent by SMS, usually urgent or very important. The SMS-Alerts feature helps you reach your subscribers quickly, as well as any other non-subscribed collaborator.
You must first choose the type of alert to send.
A note is a unidirectional message intended for a group of subscribers and / or other recipients. For example: "I confirm that the launch of our new service will take place next Monday at 6:30. Recipients must acknowledge the message by entering a random code generated for each one.
First, write your note and click on "next".
Then choose the recipients of the note from your groups. To include non-subscribed recipients, simply insert their information in the required places. Then click on "Next"
Then, choose the transmission mode of the note - SMS, email or both. Click on "Next"
A preview of the note will be generated. You will be able to modify it, if necessary. Then, click "Send".
An invitation gives recipients a choice among a few dates and times, in view of an upcoming event. For example: "Urgent meeting today”. It is possible to send the convocation by SMS, email, or both.
First, write the invitation and choose the times and dates.
Then choose the recipients of the invitation from your groups. To include nonsubscribed recipients, simply insert their information in the required fields. Then click on "Next".
Then, choose the transmission mode of the invitation - SMS, email or both. Click on "Next".
A preview of the invitation will be generated. You will be able to modify your message, if necessary. Then, click on "Send".
A poll consists of one question followed by up to three answer choices. For example: "Please choose the color you prefer for our logo”. It is possible to send the survey by SMS, email, or both.
Write the survey question first, along with a minimum of two answer choices.
Then choose the recipients of the survey from your groups. To include nonsubscribed recipients, simply insert their information in the required places. Then click on "Next"
Then, choose the transmission mode of the survey - SMS, email or both. Click on "Next".
A preview of the survey will be generated. You will be able to modify it, if necessary. Then, click on "Send".
An identity check confirms whether participants in a conference call are the ones they claim to be. It can only be done via SMS.
First, select “Identity Check” from the SMS Alerts.
Then choose the recipients of the Identity check from your groups. To include nonsubscribed recipients, simply insert their information in the required places. Then click on "Next".
You do not have to choose the mode of transmission of the identity verification. It will be sent by SMS. Then click on "next"
A preview of the Identity Check will be generated. Then, click on "Send"
The transcription is a new feature developed for mybys version 7.0.
It allows you to upload mp3 files to the network and, with the help of key words, to detect segments within them and listen to them.
First upload a file to the Wootline network by clicking on "search for File". Then select your file and enter the word (s) to search. Then click on "next".
* Warning: here, the download takes about 20 seconds.
It is possible to adjust the confidence interval under "minimum confidence rate". Usually, we set an interval of 80%
You can now see all the excerpts containing the key word (s) chosen. It is also possible to download them as mp3 files by clicking on the arrow pointing down to the right of the soundbar.
You have access to instant messaging by clicking on the "chat" button
"Public channels" can be viewed by all employees of the same organization. To create a new one, clic “+”
"Private channels" can only be accessed by collaborators invited to the conversation. To create a new one, clic “+”.
To invite your collaborators to your new private channels, clic “manage members” right beside the name of your channel.
Then, clic on “add new member’”
Then, you will have to chose whom from your organisation you want to invite to your new channel. Clic “add”.
"Personal messages" are conversations between you and another collaborator. Clic on “+” to chat privately with another collaborator.
In order to change your settings and modify your profile, you must click on your profile (orange band). It will also be possible to change your status – online, available, busy or offline.
The video module is presented in fullscreen mode and is activated by the voice of the speaker. This module is compatible with several different video mode formats such as: